Risk assessments are not scary.
A risk assessment shows that you have considered (reasonable) risks to yourself and the people interacting with the exhibit. Providing us with a risk assessment allows our insurers to assess whether your activities come under our insurance.
If you haven’t prepared a risk assessment before, take a look at some examples and templates online. We’re happy to talk you through the process if you like, and you’ve got the direct email addresses in the Maker Pack.
A risk assessment consists chiefly of writing down common sense, which means telling us what you’re already doing or could easily put in place to reduce or remove any risks. For instance, it’s helpful to tell us that your equipment is in good condition and that it has been or will be PATested, that you know how to use it appropriately, maybe you won’t leave it running unattended. *edited to add* If your contribution generates fumes of any kind, the risk assessment is the time to flag it up and outline your ventilation needs. We don’t want to have to evacuate the building when sensors detect fumes, or have the fire brigade turning up unnecessarily. For extra belt and braces approach, even if you mentioned ventilation in the application, give us a shout on the Google Group or by any other means, so that we can locate you somewhere suitable.
Think about the kind of information that people might want to know before interacting with your exhibit and how you could present that information. Maybe you’re demonstrating something that has a peculiar side effect such as wiping hard drives. To reduce or avoid this risk, you could let people know about the effect and mark out an exclusion zone for things that are susceptible that kind of interference.
This is all stuff that we are sure you’d do anyway. We would just like to see it written down in advance of the event. We’ll deal with the physical spaces, things like first aid and fire alarms, so you just have to think about your exhibit.