Tag Archives: Formalities

Risk Assessment

Risk assessments are not scary.

A risk assessment shows that you have considered (reasonable) risks to yourself and the people interacting with the exhibit. Providing us with a risk assessment allows our insurers to assess whether your activities come under our insurance. 

 If you haven’t prepared a risk assessment before, take a look at some examples and templates online. We’re happy to talk you through the process if you like, and you’ve got the direct email addresses in the Maker Pack. 

A risk assessment consists chiefly of writing down common sense, which means telling us what you’re already doing or could easily put in place to reduce or remove any risks. For instance, it’s helpful to tell us that your equipment is in good condition and that it has been or will be PATested, that you know how to use it appropriately, maybe you won’t leave it running unattended. *edited to add* If your contribution generates fumes of any kind, the risk assessment is the time to flag it up and outline your ventilation needs.  We don’t want to have to evacuate the building when sensors detect fumes, or have the fire brigade turning up unnecessarily.  For extra belt and braces approach, even if you mentioned ventilation in the application, give us a shout on the Google Group or by any other means, so that we can locate you somewhere suitable. 

Think about the kind of information that people might want to know before interacting with your exhibit and how you could present that information. Maybe you’re demonstrating something that has a peculiar side effect such as wiping hard drives. To reduce or avoid this risk, you could let people know about the effect and mark out an exclusion zone for things that are susceptible that kind of interference.

This is all stuff that we are sure you’d do anyway. We would just like to see it written down in advance of the event. We’ll deal with the physical spaces, things like first aid and fire alarms, so you just have to think about your exhibit.

If you have any questions, please contact us. You can also take a look at the Google Group to see if a similar topic is being discussed.

Public Liability Insurance

Public Liability Insurance and other formalities

So, the fun and exciting confirmations went out to Makers a while ago. This week, with only 2 weeks to go until the event (deep breaths) we’ve asked our Makers to provide their Public Liability Insurance certificates. 

We are well aware that a lot of people will not have PLI and we’re not asking people to go and buy it to participate in this one off event. If you do have it, we’d like to see a copy of the certificate. If you don’t have it, we really need a risk assessment from you as soon as possible.  

“But my exhibit isn’t dangerous!” 

We’re sure it isn’t, but all our Makers are required to write a risk assessment. Approach it as a plan of what you are going to do, imagining how an average* person might interact with your exhibit. This is especially important if what you described in your Maker Application is now different to what you plan on actually doing. In most cases, MOSI will be able to take you under our insurance so you won’t need your own Public Liability Insurance, but we do need your risk assessment in order to sort this out.

“Can’t we just sign a waiver?”

 All events at MOSI require contributors to show that they have PLI and/ or risk assessments. We can look into waivers for the future, but it is not going to be possible to prepare a suitable one in time for this event. We’ll be collecting feedback from Makers to help us evaluate this event, so you could use that as an opportunity to comment on this topic.

 Please contact us with your questions (or using the relevant addresses provided in the Maker Pack) and we will be happy to talk through the process with you. You can also take a look at the Google Group to see if a similar topic is being discussed.

 *yes, horrible term. Think “least extreme”.